Recruitment
Virtual Assistant
Need a dedicated recruitment virtual assistant to help with candidate communication, interview scheduling and recruitment administration? We can help.
Hire a Reliable, Full-Time
Virtual Assistant
Recruitment Virtual Assistant
Anyone working in recruitment knows how quickly admin can take over the day.
You might start the morning reviewing candidates and end up spending half the afternoon organising interviews, replying to clients and chasing people who promised they’d send paperwork through. Then there are job ads to manage, databases to update and calendars that somehow never stay organised for long.
A recruitment virtual assistant can help take some of that workload off your desk.
More Time for Recruitment, Less Time on Admin
A recruitment virtual assistant may assist with interview scheduling, candidate follow-ups, database updates and inbox management. Some agencies also use their assistant to help with job advertisements, compliance paperwork and reference checks.
Your assistant will work from our managed office in the Philippines with reliable internet, backup power and on-site support. We take care of recruitment, HR and payroll, so you don’t have to worry about the administration of hiring additional staff.
At Smart Online Staff, we provide full-time virtual assistants who work exclusively for your business. Some recruiters need help managing candidate communication. Others want someone to coordinate interviews, update databases or keep on top of day-to-day administration.
As your assistant settles into the role, they’ll learn your systems, your processes and the way you like to work. Before long, they’ll feel like a regular member of the team rather than someone working remotely.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Ready To Book Online?
If your agents are stuck in admin instead of being in front of clients, it’s time to get help. Book a free discovery call, and we’ll chat about how a Recruitment virtual assistant could support your office.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).