Outsource Accounting
Philippines
Outsource accounting to the Philippines without the risk. Hire a full-time, dedicated accountant or bookkeeper who works only for your practice.
Hire a Reliable, Full-Time
Virtual Assistant
Outsource Accounting Philippines
Free up your billable hours and keep your ledger in top shape. When you outsource accounting to the Philippines through Smart Online Staff, your dedicated assistant will work full-time for your practice. And the best part? They’ll be fully supported by our managed office in Cebu City, with dual internet, onsite IT and full operational backup.
Whether you run a small accounting firm or a growing practice, your assistant takes on the repeatable, time-heavy work so your team can focus on advice, reviews and client relationships. If you mainly need help keeping client files tidy, take a look at our bookkeeping virtual assistant services too.
Our Accountants Can Help You With
- Daily bank reconciliation, AP/AR, payroll prep and end-of-month tasks
- BAS support, source document management and file hygiene
- Job and cost tracking, expense coding and debtor follow-ups
- CRM and workflow upkeep (Xero, MYOB, QuickBooks, Karbon and more)
Your assistant prepares, organises and checks the work. Review, sign-off and lodgement stay with your registered tax or BAS agents, so your practice keeps full control of its professional obligations. Need help in peak tax season as well? Our tax virtual assistants can support your team through the busiest months.
The Benefits of Outsourcing Your Accounting
- More billable time and less low-value admin
- Cleaner books, fewer errors and consistent file hygiene
- Faster turnaround on BAS, reconciliations and reports
- A smoother workflow across your entire practice
Tailored for the way you work
The Smarter Way to Outsource
We’re Australian-owned and bill in AUD. Smart Online Staff was founded by Australian entrepreneur Nathan Miller, who spent years working with teams in the Philippines before building a managed model for small businesses. We will hire, vet and manage your full-time assistant, with no shared staff and no freelancers. Contracts are month-to-month with a simple $300 setup.
Your assistant will work from our professional office in Cebu City with backup power, security, HR and IT. The Philippines is only two to three hours behind the Australian east coast, so their working day overlaps closely with yours. Find out why businesses choose us or learn more about our team.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Why Choose Smart Online Staff for Your Philippines Outsourcing Needs?
Ready to sharpen your margins without sacrificing quality? Book a Discovery Call and find out more about outsourcing your accounting to the Philippines.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).
Frequently Asked Questions
Will my assistant work for other practices?
No. Your assistant works full-time for your practice only. They are not shared, and they are not a freelancer.
What software can they use?
Our assistants work across common Australian accounting platforms, including Xero, MYOB, QuickBooks and Karbon. If your practice uses something else, let us know on your discovery call.
How do I keep client data secure?
Your assistant works from our secure, managed office with access monitoring and strict data protection protocols, rather than from home.
Ready to sharpen your margins without sacrificing quality? Get A Quote or call us on 07 3185 1111 to find out more about outsourcing your accounting to the Philippines. You can also explore our finance virtual assistant and data entry services.