Coaching
Virtual Assistant
Looking for a dedicated, full-time coaching virtual assistant to help with client bookings, administration and customer communication? We can help.
Hire a Reliable, Full-Time
Virtual Assistant
Coaching Virtual Assistant
Most coaches would rather spend their day working with clients than chasing paperwork. But once your business starts growing, there’s suddenly a calendar to manage, discovery calls to organise, invoices to send and a whole lot of emails waiting for a reply.
A coaching virtual assistant helps take some of those jobs off your plate. At Smart Online Staff, we recruit dedicated full-time virtual assistants who work only for your business. Some coaches need help booking appointments and responding to enquiries. Others want someone to manage client records, prepare documents or keep everything organised behind the scenes. The more your assistant learns about your business, the more they’ll feel like another member of your team rather than outside support.
Want to Spend More Time Coaching?
A coaching virtual assistant may assist with calendar management, client communication, email management and day-to-day administration. Some businesses also rely on their assistant to follow up enquiries, organise online programs or keep CRM systems up to date.
Your assistant works from our managed office in the Philippines with reliable infrastructure and onsite support. We take care of recruitment, HR and payroll, making it simple to bring another team member into your business.
If you’re finding yourself doing admin long after the working day should be over, it might be time to chat about hiring a coaching virtual assistant.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Ready To Book Online?
If your agents are stuck in admin instead of being in front of clients, it’s time to get help. Book a free discovery call, and we’ll chat about how a coaching virtual assistant could support your office.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).