Virtual Assistant
for Tradies
Take the stress out of quoting, invoicing, and scheduling with a Filipino virtual assistant for tradies. Reliable, affordable & fully managed.
Less Paperwork.
More Time on the Tools.
Running a trade business often means long hours on site and even longer nights catching up on quotes, invoices, and paperwork. This isn’t sustainable, and it eats into your weekends and family time.
With a virtual assistant from Smart Online Staff, you’ll have someone dedicated to handling the admin while you get back to the work (and the life) you actually want.
Here’s How Our Virtual Assistants for Tradies Can Help
Your full-time VA will be committed to helping you and your business alone (not you and 20 other businesses!). They can help you to:
- Send quotes and invoices on time
- Chase overdue payments so cash keeps flowing
- Manage your diary and schedule jobs
- Take customer calls when you’re busy on site
- Keep compliance forms and records up to date
- Make orders and follow-up with suppliers
The Benefits of Choosing Smart Online Staff for Your Outsourcing Needs
- We’re a trusted Aussie company — invoices in AUD, with no overseas payment hassles.
- We manage payroll, HR, and IT — you don’t lift a finger.
- We facilitate long-term relationships, not gig-based hiring — our VAs are full-time, committed, and dedicated to your business only. They’re not casual freelancers.
- Budget-friendly and flexible — $300 setup fee, rolling 30-day contracts, no lock-ins.
- Our VAs have a full office set up — they work from our Philippines office with backup power and dual internet, so there’s no downtime.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We take care of your calls, cold outreach, appointment bookings, and calendar management.
Bookkeeping
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Family-Run Businesses
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
Logistics
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
Data Entry
We can enter job details, receipts, forms or client records accurately and quickly.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Tired of Wasting Time on Boring Admin?
Keen to Find Out More?
Book a free discovery call today and let’s have a chat about matching you with an experienced virtual assistant who’ll keep your trade business running smoothly, so you can focus on doing what you do best.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).