Real Estate Agent
Virtual Assistant
Hire a Real Estate Agent virtual assistant for listings, enquiries, opens and PM support. Dedicated, full-time help for busy agencies.
Hire a Reliable, Full-Time
Virtual Assistant
Keep Your Pipeline Moving and Your Listings Sharp
We get it, Real Estate Agent never really stops. New listings, enquiries, opens, property management tasks and compliance can fill every spare moment. A Real Estate Agent virtual assistant can keep the backend running smoothly, so you can spend more time with clients and on deals.
How a Real Estate Agent Virtual Assistant Can Help
Your full-time assistant can support sales, leasing and property management by:
- Uploading listings, tweaking copy and managing photos/files
- Responding to enquiries and booking inspections
- Sending confirmations, reminders and follow-up messages
- Maintaining open-home registers and feedback notes
- Assisting with contracts, forms and CRM hygiene
They’ll learn your brand voice and systems so everything feels in-house.
Why Real Estate Agents Work With Smart Online Staff
We will recruit, train and oversee your Real Estate Agent virtual assistant, who will work full-time for your agency only. No shared staff, no gig workers. Your assistant will be based in our professional Philippines office with dual internet, backup power and onsite IT/HR. Setup is $300, then flexible month-to-month contracts with no lock-ins. Also, we’re Australian-owned and bill in AUD, so you don’t have to worry about foreign currencies or payment delays.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Ready to Spend More Time at Open Houses and Appraisals?
If your agents are stuck in admin instead of being in front of clients, it’s time to get help. Book a free discovery call, and we’ll chat about how a Real Estate Agent virtual assistant could support your office.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).