Virtual Assistant
for Professional Services
Hire a professional virtual assistant to support bookkeepers, brokers, and consultants. Stay on top of paperwork, client comms, and scheduling with ease.
We Help Bookkeepers, Brokers
& Consultants to Stay on Top
If you’re running a professional practice, we’re sure you don’t need to be told how quickly admin piles up. Reconciling records, updating spreadsheets, managing client emails and scheduling meetings — all of it eats into the time you could be spending on higher-value work.
Have you ever considered hiring a professional virtual assistant to take care of your day-to-day admin, so that you can concentrate on clients, growth and the work that matters most?
Our Professional Virtual Assistants Can Help You To…
- Keep client files, records, and CRMs up to date
- Prepare quotes, invoices, and reports
- Manage client communications and scheduling
- Follow up with leads and overdue accounts
- Handle repetitive admin tasks
Why Hire a Logistics Virtual Assistant with Us?
- Australian-owned and operated – Everything’s billed in AUD. No currency conversions or offshore transfers.
- We manage the back-end – We’ll handle payroll, HR, and IT.
- A virtual assistant who’s yours alone – No temps or shared staff. Your assistant is full-time and focused solely on your practice.
- Affordable and flexible – Start for just $300, with straightforward month-to-month contracts and no long-term commitments.
- Reliable office setup – Your virtual assistant will work from our fully equipped Philippines office, with dual internet, backup power, and secure phone lines.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We take care of your calls, cold outreach, appointment bookings, and calendar management.
Bookkeeping
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Family-Run Businesses
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
Logistics
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
Data Entry
We can enter job details, receipts, forms or client records accurately and quickly.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Want More Time for Clients?
Book a discovery call today and we’ll match you with a professional virtual assistant who can take care of the paperwork, client follow-ups and admin that keep your practice running.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).