Executive
Virtual Assistant
Spend Your Time Running Your Business, Not Buried in Your Inbox
Hire a Reliable,
Full-Time Executive Virtual Assistant
We can provide you with a full-time executive virtual assistant to manage the day-to-day details of running your business, from inbox and diary management to reports, travel bookings and stakeholder coordination. Your VA will be supported by our fully equipped Philippines office and managed by our Australian team, so you’ll get reliable, long-term assistance without the cost of hiring in-house.
Here’s How Our Executive Virtual Assistants Can Help
- Manage your inbox and diary
- Prepare reports and presentations
- Book meetings and travel
- Coordinate projects and stakeholders
- Draft correspondence and documents
The Benefits of Choosing Us for Your Executive Virtual Assistant
- Australian-owned – all invoices are in AUD, so you won’t have to deal with foreign currency or offshore payments.
- Complete staff management – payroll, HR, and IT are handled by us.
- Committed, long-term VAs – no freelancers or short-term hires. Your assistant works full-time and exclusively for your business.
- Cost-effective and flexible – a one-off $300 setup fee, rolling monthly contracts, and no lock-in commitments.
- Reliable office setup – your VA works from our professional Philippines office with dual internet, backup power and secure phone lines, so you don’t have to worry about dropouts.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Curious to Find Out More About
Hiring an Executive Virtual Assistant?
Book a free discovery call today and let’s connect you with an executive virtual assistant who’ll make your workday – and let’s be honest, your life – easier.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).