Engineering
Virtual Assistant
Free engineers to engineer. A full-time engineering virtual assistant handles documents, RFIs, registers, scheduling and coordination.
Hire a Reliable, Full-Time
Virtual Assistant
Engineering Virtual Assistant
Keep your engineers focused on design and delivery, not admin. An engineering virtual assistant manages document control and project coordination across your workloads.
An Engineering Virtual Assistant Can Help You With
- RFIs, submittals and transmittal registers
- Drawing logs, revision control and file hygiene
- Meeting notes, action tracking and project status reports
- Resource calendars, contractor comms and HSEQ paperwork
The Benefits of Working With an Engineering Virtual Assistant
- Cleaner registers and fewer version clashes
- Clearer audit trails and smoother handovers
- Better project communication and tracking
- Engineers spending time where it counts
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Why Choose Smart Online Staff?
We will hire, train and oversee your engineering virtual assistant. They will work for you full-time, from our managed Philippines office (which has dual internet, backup power and dedicated IT/HR). You’ll be billed in AUD with a $300 setup and simple month-to-month terms. Keen to find out more?
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).