Bookkeeping
Outsource Services
Outsource your bookkeeping to a full-time virtual assistant. Payroll, invoicing, reconciliations and BAS support made easy and affordable.
Hire a Reliable, Full-Time
Virtual Assistant
Stay on Top of Your Books Without the Stress
Accurate bookkeeping isn’t just about ticking boxes. Clear, up-to-date records mean you know your cash flow, spot problems early and stay compliant at tax time. With the right support, you get the peace of mind knowing that your numbers actually reflect what’s happening in your business.
Bookkeeping is one of those jobs that never ends. Why not outsource your bookkeeping, so that you can spend your time running and growing your business? No more late nights with spreadsheets, no more last-minute scrambles before BAS is due. Just steady, reliable support that keeps your books on track.
Our Bookkeeping Virtual Assistants Can Help You To…
- Process payables and receivables
- Run payroll on time, every time
- Keep up with daily bank reconciliations
- Support BAS preparation and reporting
- Generate regular financial reports so you stay in the loop
- Chase overdue invoices and keep cashflow moving
Why Businesses Trust Smart Online Staff for Their Booking Outsource Services
- Proudly Australian-owned — invoices in AUD, no currency conversions or offshore payments.
- We handle the backend admin — your VA’s payroll, HR and IT are managed by us.
- Your VA is dedicated to your business — no temps or shared freelancers, just a full-time assistant focused only on you.
- Affordable and flexible — $300 setup and simple rolling monthly contracts with no lock-ins.
- Reliable office environment — your VA works from our Philippines office with dual internet, backup power and secure phone systems, for uninterrupted service.
Tailored for the way you work
The Smarter Way to Outsource
Our virtual employees are versatile, skilled and trained to support a wide range of industries and business needs.
Virtual Support for Builders & Tradies
When you’re on the tools or on site, we’re here to help with quoting, invoicing, scheduling and supplier follow-ups.
Call Handling & Calendar Management
We take care of your calls, cold outreach, appointment bookings, and calendar management.
We can handle all your invoicing and payments, and keep your books tidy with daily reconciliation and transaction management.
Our team helps spread the workload, taking pressure off partners or in-house admin personnel.
We keep the moving parts moving with call handling, calendar coordination and dispatch assistance.
We can enter job details, receipts, forms or client records accurately and quickly.
I’ve worked with Nathan and the Smart Online Staff team for several years now, and I couldn’t be happier with their service and support. I'm not particularly tech-savvy, but everything is straightforward and stress-free with Smart Online Staff.
One of my best decisions was hiring Jade as a virtual assistant through Nathan’s team. She’s been with me for a number of years now and has become an integral part of my business. Her professionalism, reliability, and dedication are a testament to the quality of staff Smart Online Staff delivers. I have complete confidence in Nathan and his team's ability to match the right person with the right business. I highly recommend their VA services.
Statewide Trade
Everyday admin, sorted
Keen to Get Your Books in Order?
Book a free discovery call today and we can match you with a reliable, full-time bookkeeping virtual assistant who will get to know you and your business, and keep your numbers in check.
Invoicing
Send invoices on time, every time — no more late payments or forgotten jobs.
Xero Reconciliation
Keep your books tidy with daily reconciliation and transaction management.
Scheduling
Manage calendars, appointments, site visits and staff rosters with ease.
Customer Service
Answer calls, emails or live chats — professionally and consistently.
Data Entry
Enter job details, receipts, forms or client records accurately and quickly.
Tender Documentation
Prepare and polish tender responses, scope documents, and compliance packs.
Social Media
Schedule posts, respond to messages, and keep your presence active (without it falling to the bottom of your to-do list).